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Documentation Needed to Open Accounts

Documentation Needed to Open Accounts

General Membership


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Documentation Needed

  • Current government issued photo ID
  • Proof of current address (if not listed on ID)
  • SSN

*For persons who are not U.S. citizens, evidence of temporary or permanent legal residency status in the U.S. is required as follows:,

  1. a government-issued photo ID such as a Foreign Passport with number and country of issuance containing a temporary 1-551 stamp (visa); or
  2. a Permanent Resident Card; or
  3. an Employment Authorization Card; or
  4. a Foreign Passport with Form 1-94 bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the period of endorsement has not yet expired. (Form 1-94 is a small white card attached to the passport that displays an arrival date and an expiration date.)

Corporation


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Documentation Needed

  • Certified Articles of Incorporation
  • Proof of EIN
  • Good Standing Status Proof from the Maine bureau of Corporations, Elections and Commissions
  • Corporate By-Laws
  • Proof of address (if not listed on other documents) ​​
  • *And all required documents listed under general membership for each authorized signer

Limited Liability Company


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Documentation Needed

  • Proof of EIN
  • Good Standing Status Proof from the Maine bureau of Corporations, Elections and Commissions
  • Corporate By-Laws
  • Proof of address (if not listed on other documents) ​​
  • *And all required documents listed under general membership for each authorized signer

Partnership


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Documentation Needed

  • Partnership Agreement
  • Proof of EIN
  • Good Standing Status Proof from the Maine bureau of Corporations, Elections and Commissions only for LP and LLPs​
  • Proof of address (if not listed on other documents)​
  • *And all required documents listed under general membership for each authorized signer

Classic


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Documentation Needed

  • *All required documents listed under general membership

Earnie


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Documentation Needed

  • Proof of Minor’s Social Security Number and Date of Birth
  • If the joint opening up the account with the minor is not a parent, probate court paperwork naming the guardian must be provided
  • *And all required documents listed under general membership for each joint

Fiduciary


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Documentation Needed

  • A letter from the Department of Veterans Affairs appointing a Fiduciary
  • The beneficiary’s SSN
  • *And all required documents listed under general membership for the fiduciary

Guardian/Conservator


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Documentation Needed

  • Probate Paperwork appointing the Conservator (or Guardian)
  • SSN for “ward”
  • *And all required documents listed under general membership for conservator.

Campaign


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Documentation Needed

  • If using TIN, paperwork registering the Campaign with the State of Maine
  • Proof of EIN
  • Good Standing Status Proof from the Maine bureau of Corporations, Elections and Commissions (MSR will obtain from State of Maine site)
  • *And all required documents listed under general membership for each authorized signer

Individual Development


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Documentation Needed

  • Open Account Authorization Form
  • Financial Institution Release Form
  • Beneficiary Designation Form (Optional)

Irrevocable Trust


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Documentation Needed

  • Trust document
  • Proof of EIN (unless otherwise stated in the trust document)
  • *And all required documents listed under general membership for each trustee

Living Trust


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Documentation Needed

  • Trust document
  • *And all required documents listed under general membership for each trustee

Organization/Association


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Documentation Needed

  • An Organization document such as Unincorporated Association Resolution or bylaws specifically stating who is authorized to conduct banking transactions on behalf of the association (meeting minutes)
  • Proof of EIN
  • Proof of address (if not listed on other documents)​
  • *And all required documents listed under general membership for each authorized signer​

Revocable Trust


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Documentation Needed

  • Trust Document
  • *And all required documents listed under general membership for each trustee

Representative Payee


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Documentation Needed

  • SSA-11 Form (Letter from the Social Security Administration naming the Rep Payee)

Sole Proprietor


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Documentation Needed

  • Certificate of Existence issued by the town in which the business is located or Retail Certificate.  ​
  • Proof of EIN (if applicable)
  • *And all required documents listed under general membership

State/ Government


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Documentation Needed

  • For a local government account, we’d need a resolution or ordinance specifying who has authority to open and conduct business on the account.  For a state agency account, we’d require a letter on the state agency’s letterhead from the agency head stating their intention to open an account with us, and listing the signers they want on the account.
  • EIN (Proof not required)

Teen


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Documentation Needed

  • Proof of Minor’s Social Security Number and Date of Birth
  • If the joint opening up the account with the minor is not a parent, probate court paperwork naming the guardian must be provided
  • *And all required documents listed under general membership for each joint​

UTMA


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Documentation Needed

  • There are no documents needed for this type of account.

***For certain types of business accounts additional information required.